Privacy Policy

We may use your health information to provide you with medical treatment or services. Example: Your health information will be disclosed to the oncology nurses who participate in your care. We may also disclose your health information to other health care providers involved in your care to ensure those parties have all the information necessary to help diagnose and treat you. We may share your health information with pharmaceutical company patient assistance programs and patient support organizations in order to assist you in obtaining financial and non-financial support for your care.

We may use your health information for payment activities, including but not limited to, determining plan coverage, billing/collection, and assisting another health care provider with payment activities. Example: Your health information may be released to an insurance company to obtain pre-approval of services or payment for services.

We may use and disclose your health information to support our health care operations. Example: Your health information may be used for quality assessment/improvement activities or to conduct internal audits to verify proper billing procedures.

We may use and disclose your health information to researchers when their research has been approved by an institutional review board that has reviewed the research proposal and established protocols to ensure the privacy of your health information.

We may disclose your health information to other individuals or companies that provide a service to or on OCSRI’s behalf. Your health information will be released only if we have received satisfactory assurance through a written agreement that these entities will properly safeguard your information. Example: Your health information may be released to business associates involved in billing or transcription services.

We may use your health information to inform you of services or programs that we believe would be of interest to you. Example: We may contact you to supply product information or to make you aware of new products or patient assistance programs that may be available to you.

We may use and disclose your health information in order to contact you and remind you of an upcoming appointment for treatment or health care services.

We may release your health information to a family member, friend, or legal guardian who is involved in your care or who helps pay for your care unless you asked us not to. If you are unable to agree or object to these disclosures, our health care professionals will use their best judgment in communicating with your family and others.

You have the right to inspect and copy health information that may be used to make decisions about your care. Usually, this includes medical and billing records, but does not include psychotherapy notes or information that is compiled in reasonable anticipation of, or use in, a civil, criminal, and administrative action or proceeding. You must make your request in writing by filling out the appropriate form provided by us. We may charge you for health records in a paper or digital format and cost of mailing in accordance with state and/or federal laws.

You have the right to identify and request changes or additions to your health information when you believe information is incorrect or incomplete. It is up to your provider whether or not the requested change or addition will be made to the health record. However, your written request for changes or additions will remain with your health record.

You have the right to receive a copy of this Notice electronically or obtain a paper copy of the Notice from us upon request. The Notice is posted and available at each of OCSRI’s location(s) and on our website.

You have the right to request a free list of certain disclosures every 12 months. We are not required to list all disclosures, such as those authorized or made for treatment, payment, or operations. Your request must state a time period which may not be longer than six years, and which may not include dates before April 14, 2003. If you request more than one accounting in a 12 month period, we may charge you for the cost of the list. We will notify you of the costs involved and give you an opportunity to withdraw or modify your request before any costs have been incurred.

You have the right to request that OCSRI contact you about medical issues in a certain way or place, such as by mail. You must specify how or where you want to be contacted. We will attempt to accommodate all reasonable requests.

You have a right to request a limit on the medical information released to others involved in your care or the payment of your care. Your provider has the right to deny the request, but must provide you with a reason if it cannot be met. You may request to restrict disclosure of protected health information to a health plan if the healthcare item or service is paid out of pocket in full at time of delivery.

You have the right to expect that we will hold staff responsible for any improper access, use, or release of your health information. You have the right to expect that if your protected health information has been compromised, we will investigate the breach as required by law and you will be notified and assisted accordingly.

We may disclose your protected health information if required by federal, state, or local law, such as when required by a court order, cases involving felony, or to the extent an individual is in the custody of law enforcement.

We may disclose to the FDA your protected health information relating to adverse events with respect to food, supplements, products and product defects, or post-marketing surveillance information to enable product recalls, repairs, or replacements.

We may use and disclose your health information to public health or legal authorities charged with preventing or controlling disease, abuse or neglect, disaster relief assistance, and/or averting a serious threat to the health and safety of a person or the public.

We may release your health information to a coroner or funeral director as necessary for them to carry out their duties.

Your health information may be used or disclosed for cadaveric organ, eye or tissue donation purposes.

We may disclose your health information to the extent necessary to comply with laws relating to Workers’ Compensation.

We may disclose your health information to national security agencies for the protection of persons or to conduct special investigations. If you are in the armed forces or reserves, your health information may be disclosed to military authorities.

If you are an inmate of a correctional institution, we may disclose to the institution or its agents the health information necessary for your health and the health and safety of other individuals.